Many different business niches have specific requirements for payroll, but all of them can be covered by one company. Aurion Outsourced Payroll specializes in helping people and businesses streamline their processes with customized solutions that can cater to any need. 

If you want the peace of mind and efficiency of not having to worry about the most sensitive part of your business, then outsourcing your payroll needs might be what you’re looking for. We’ll look at 9 tips for outsourcing your payroll needs so that you get it right from the start!

Plan ahead

Planning is important because it allows you to make sure that you’re getting what you want from your outsourced payroll provider, and also gives them time to adjust their services as needed. If they don’t know what they are doing, they may not be able to deliver the results that were promised in the contract or contract specifications document. You want them on board before any work begins so that there are no surprises down the road regarding how things turn out!

Decide whether you want to outsource your payroll function or use a payroll software package.

Most companies of any size will be able to find someone who can do their payroll for them relatively inexpensively and efficiently. If you’re considering outsourcing your payroll function and would like to know more about it before making an informed decision on whether or not it’s right for your company, there are plenty of resources available online that can help guide you through the process.

However, after reviewing these options with your accountant or tax preparer, they still think that outsourcing might work best for them individually, then go ahead and do so! They should keep track of how much time this will save them, and make sure they aren’t losing out on any potential benefits down the line. 

Insist on Cloud-based technology throughout the process.

Cloud-based technology is the most secure way to manage your payroll. It means that you have access to your data from anywhere, anytime, and can access it on any device. This is especially important if you work at a remote location or in a company with multiple locations where team members might not be in the same place at all times.

Know the risks of outsourcing your payroll

You’ll need to make sure that the company can meet your payroll needs. Make sure they have a good track record and can deliver on time and within budget. Ask if they offer any guarantees or contracts, as this could be a sign of a company that doesn’t stick around long enough for you to see results from their work. 

Also, make sure you know what kind of support is available after the contract expires. If there’s no backup plan for when something goes wrong with the system, then it’s likely not worth having one at all!

The more you understand what’s involved in managing payroll

You know you’re going to need a payroll system. But what exactly is involved? How much will it cost? How long will it take to set up and get running? And how do you know that all of your employees are receiving their correct amounts of pay, at the correct times each week or month?

Payroll can be a complex process, requiring legal compliance, financial reporting, and business management tools. You need to understand what’s involved before committing yourself to an expensive purchase or hiring someone new who does not have experience with payroll systems.

Your new provider should be able to answer all of your questions adequately and honestly without evasiveness

Your new provider must understand the business needs when answering questions about payroll because if they don’t understand what needs to be done, then they won’t know how best to do it. This means avoiding jargon like billing cycle or payroll processing if possible. Instead, use terms like payroll checking or payroll processing. Additionally, avoid using technical terms that may confuse someone who doesn’t have the same level of knowledge as yourself in those areas.

You should always get a detailed proposal, with all hidden costs, if there are any, itemized for you at the outset.

Pricing should be transparent and clear so that you know exactly what it is going to cost to run your payroll operation until the end of time. All costs should be itemized on a spreadsheet or similar so that they can easily be added up and compared against each other. This will not only help you in making an informed decision about whether or not outsourcing makes sense for your business but also give you peace of mind knowing everything has been spelled out clearly from start to finish and no surprises down the line!

Your new provider should include many additional services in their package 

If you are considering a new provider, it is important to ask what additional services they include in their package price. For example, if you use the same provider for both payroll and benefits administration, then some of these value-added services may already be included in the package price. 

However, if you need additional benefits such as an employee assistance program or retirement planning advice from a third-party financial adviser, these will likely not be part of your outsourced payroll service. This is because most companies consider these types of individualized services as “value-added” rather than part of the core product offered by their payroll company and thus charge separately for them at extra cost.

Be patient, it takes time to change over to any new system, especially something as important as your company payroll function! 

It may take some time to get used to your new system, but don’t give up too soon. Don’t expect everything to be perfect right away and don’t expect things to happen in the same way they did before. If something breaks or doesn’t work correctly, it’s okay! Focus on making adjustments as quickly as possible so that you can get back on track and keep moving forward with your business.


You’ve heard the phrase “no pain, no gain”. Well, it’s true, if you want to get rid of your old system and start over with a cloud-based solution that will save you time and money in the long run then these tips will help ensure success! Remember that choosing Aurion Outsourced Payroll is just as important as choosing a new software package. So make sure you do your homework before making any decisions about this stage of your payroll journey.