Businesses continue to choose Microsoft 365 to simplify collaboration in the cloud. Today, Microsoft 365 has 300 million commercial jobs and continues to grow. When a pandemic occurred in early 2020, it also became necessary to enable remote work. This will allow Microsoft Teams to be adopted on a large scale without slowing growth. In just three months last year, the team’s monthly active users increased exponentially.

It’s important to remember that software as a service (SaaS) platform provider such as Microsoft 365 is responsible for the availability of applications and underlying infrastructure. However, it is your responsibility to manage and protect your critical business data according to Microsoft’s sharing of responsibility model. Also, while many of Microsoft 365’s built-in features can feel like a backup, none fits the broad definition of backup, which is another copy of data stored elsewhere where data can be restored.

Advantages of Microsoft office 365 backup:

Incidental deletion:

This is the number one cause of Microsoft 365 data loss. When you delete a user, whether intentionally or unintentionally, the deletion is replicated throughout the network. Office 365 backup allows you to restore this user through Microsoft 365 server.

Retention guideline gaps and confusion:

Microsoft 365 retention policies are designed to help organizations comply with regulations, laws, and internal policies that require content retention or deletion. They are not backups. However, even if you rely on retention policies rather than backups, those retention policies are difficult to manage and comply with. Microsoft Azure Backup Solutions is stored in places for longer, more accessible retention, protection, and easy recovery.

Higher Security:

When we think of threats to our business, we usually think of protection from external forces. However, many organizations also face internal threats, and these issues are more common than you might think. Quality recovery solutions reduce the risk of losing or destroying important data.

Executing deployments and migrations to Microsoft 365:

Whether you’re migrating to Microsoft 365 or a mix of on-premises Exchange users and Microsoft 365 users, Exchange data must be managed and protected in the same way, regardless of the source location.

The data structure of Microsoft Teams:

The back end of Microsoft Teams is much more complicated than most people think. Teams are not a standalone application. The data generated by Teams resides in other applications such as Exchange Online, SharePoint Online, and OneDrive. With the addition of this layer of complexity, proper data protection is essential.

Compliance requirements: 

While Microsoft 365 has built-in eDiscovery capabilities, third-party backup solutions are designed to make it easy to find within your backups and quickly restore your data to meet regulatory compliance requirements.


Many professional hosting providers offer cloud solutions, but migration services are challenging, and you need to find the best way to manage the entire migration process. Experienced Hosting providers like Apps4Rent take full accountability for ensuring the availability of the Office 365 platform. These providers support a variety of migration services and also help in providing the Hosted VDI in the cloud, which makes them a perfect partner in choosing these services.